Frequently Asked Questions about Activ Absence

Often staff holiday planning and sickness absence are managed manually using paper & spreadsheets. This means a lot of admin for the HR team and it makes reporting a challenge. Activ Absence is designed to replace these measures providing numerous benefits, and it manages other types of leave (like shared paternity leave, study leave, medical leave etc.) in the same easy-to-use system.

Activ Absence couldn’t be simpler to use, staff can request leave in as little as two mouse clicks and you can obtain reports instantly. We can even set it to automatically email reports at set schedules.

It is completely web-based, there is no software to download or install, we look after all the servers and backups.

Internet Explorer 7+, Mozilla Firefox v4+, Google Chrome, Apple Safari, Opera v9+

Any employee that requires leave and absence managed will require a licence.

Any number of different leave types can be managed in the system with its own rules and approval routes e.g. maternity, paternity, compassionate, medical appointments etc…

Work patterns can be configured including part-time and rotating shift patterns.

Whether its changing from full time to part time, or just changing the hours worked, you can configure the system to recompute the leave entitlements based on the configure policies.

The Bradford Factor is calculated automatically and can be displayed on every employees home page.

You can automate your return to work interview process with your online company form including summary of historical employee absence.

Access levels for employees can be controlled and managed through administration.

Quick access to comprehensive absence reports and analysis using live data including BVPI 12.

Triggers and alerts can be configured quickly and easily for specific company absence rules.

Use the configurable and automated year end roll-over process to manage this task.

A standard import template is provided to make the initial employee set-up and configuration as quick as possible.

A standard historical data template can be provided to make the import of employee absence data employee as quick as possible.

There is a full absence data export capability to use at any time by authorised users.

The system is hosted at our data centres in London and Gloucester .

Full absence data export capability to provide accurate information for use in payroll systems.

Activ Absence can be accessed from any device through a web browser, with a specific interface designed for smartphone access.

Calendars in the system can be synchronised through ‘iCal’ subscriptions to any standard calendar software supporting calendar subscriptions such as Microsoft Outlook, Google calendars, IBM Notes and Iphone/Android smartphones