absence management software background

Absence Management is an HR Challenge

Absence management software makes it easy

  • Online Self Service Staff Holiday Planning
  • Online Sickness Absence Tracking & Staff Absence Reports
  • Manage any type of leave or absence
  • Part of the Activ People Cloud Based HR System

Our customers say:

“Love the system and would be lost without it!” 

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staff holiday planner and office leave planner

Staff Holiday Planning costs more than you think

Activ Absence streamlines your staff holiday planning

  • Employees can self-service their own annual leave requests
  • Calculate staff holiday allowances automatically
  • Manage different public holidays for different Countries
  • One click annual leave approval for line managers and HR

Our customers say:

“We love the self-service element for employees.”

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absence management reports to control absence

Report on who's off, when and why

Powerful absence reports keep HR in control

  • Analyse sickness absence with absence reporting tools
  • Control & plan staff holiday with annual leave reports
  • Reports can be set to run and distribute automatically
  • Report by staff group, department, site or throughout the company

Our customers say:

“We run 2 sites and couldn’t envisage life without it!”

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absence management system

Manages Staff Return to Work after Sickness Absence

Return to work process is streamlined

  • Return to work form built in
  • Managers review sickness absence via the system
  • Identify if people are ready to return from sickness absence
  • Identify patterns of staff absence & offer targeted support

Our customers say:

“It’s great to be able to identify staff in need of support more easily.”

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activ absence cloud based hr absence software

Cloud Based Software-as-a-Service

Cloud based HR software offers maximum flexibility

  • Accessible from a web browser on any device
  • Quick to get started, no software to download or install
  • Interfaces with any other HR and Payroll system
  • Fully supported by our exceptional support team

Our customers say:

“Very impressed with the support from the Activ Absence team.”

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Activ Absence Management Software

  • Online leave planner with 24/7 access
  • Manage Local Public Holidays
  • Different Public Holidays for each country
  • Calculates staff holiday allowances
  • No spreadsheets or paper forms
  • Reduces leave clashes
  • Manage long & short term sickness absence
  • Day ‘1’ absence analysis
  • Return to work process
  • Bradford factor
  • Configurable Trigger points
  • Powerful absence reports
  • Monitor absence trends
  • Extra cloud based modules available
  • Staff Appraisals
  • Manage Training Records
  • Manage HR Documents
  • Online Staff Handbook
  • Fully supported by our team.  
  • Access on a PC, tablet or smartphone.  
  • No installation
  • Runs on your existing hardware. 

Why businesses need software, not spreadsheets:

  • Sickness absence tracking and recording presents an HR challenge.
  • 23% of businesses don’t measure the cost of sick days.

How quick ‘leave planning queries’ add up:

Most businesses using a staff holiday planning spreadsheet think of it as a ‘free system.’

HR Managers think ‘it’s only ten minutes to check or book a holiday’.  The problem is, the staff holiday query calls usually come on the busiest days or the most inconvenient moments…. and the odd ten minutes mounts up over a year.  Here’s what it actually costs:



Average sick days each

Cost per year in £

Need to know what staff sickness absence costs you?

Find out

Absence management experts say:

Effective people management policies are needed to promote engagement and attendance and therefore reduce absence.

Absence is a significant drain on British businesses. At a time when companies are striving for growth it is vital they address this cost.

Research increasingly shows that employers who manage attendance save money and improve effectiveness.

What do customers using our absence software say?

A large GP Practice using Activ Absence said:

“We have found Activ Absence invaluable, we run 2 sites so couldnt envisage life without it! The busy clinicians also find the study day recording a useful tool as a reminder system. “

A respected large school told us:

"I have been in post as HR Administrator for just over a year and this has been my first experience of using Activ Absence management software. "I find the system simple to use and highly intuitive. Information is easily accessed and clearly displayed. The reports can be customised to deliver management information as and when required and scheduled to run automatically. "I have set up various alerts within Activ Absence which trigger e-mails to me/the HR manager/line manager if certain criterion are met. We use this information to inform positive interventions, as line managers are able to discuss any issues with their staff as soon as a pattern of absence emerges. This has had a positive impact in reducing absence and reflects the supportive ethos of the school."

An automotive recycling SME told us:

“There are many aspects of the system that I love, from the ease of use, the flexibility, and having everything at my fingertips relating to absence & holidays for the large staff that we have. “My staff also appreciate being able to request leave outside the working day.”

Major Marine Equipment Manufacturer gave us this review:

“Before using Activ Absence management software, recording absence was very time consuming and inaccurate due to a delay in recording details. Since using the software in January, we have found that we have had a reduction in the level of sickness.  We also like the fact that we are able to check absenteeism daily and run various reports which has helped our business become more proactive.”

A blue chip cargo shipping company told us:

“Activ Absence has been a good investment, it’s an easy to use system with reports at your fingertips. Very impressed with the constant support from the Activ Absence team, who are always available to help.”

A well known charity told us:

“We had been investigating leave management systems for a few months before contacting Codel regarding the Activ Absence system. From that initial contact, the support and service we have received has been second to none! The absence management system fits our needs as a charity based across two sites with most staff working part time hours.  It is easy to use and feedback from both staff and management has been really good, with people commenting on how easy it is to use, especially for staff holiday planning. I would certainly recommend the Activ Absence system to any of my colleagues looking for an absence management system.  Thanks again!”

HR Managers like the Activ Absence system because:

Self service staff holiday planning reduces HR interruptions

For pre-planned staff absences, such as staff holiday and pre-arranged medical and study leave, Activ Absence software does the hard work for you.   It’s like giving HR a much-needed extra pair of hands!

Staff holiday planning interruptions are eliminated.  Instead, staff place their leave requests online.  Line managers/HR can accept or reject requests with a single click.  Employees can clearly see how much leave they have left and who else in their team is off, guiding employees to place sensible leave requests.

The trigger points and staff holiday reporting tools keep planning on track.  It streamlines  staff holiday planning, helps prevent staff shortages and reduces the chances of everyone taking leave off at the same time.

staff holiday planning interruptions
online staff holiday planning improves engagement

Activ Absence helps improve employee engagement

Everyone is trying to improve employee engagement.  The Activ Absence system gives each employee their own dashboard that they can access anywhere, anytime.  That means they can plan staff holiday from the travel agents, with their partner.

When employees log into the software, they see their individual Bradford Factor score.  This visibility of sickness absence helps tackle absenteeism.

The Return to Work Process is Streamlined

When staff return to work after sickness absence, without software in place, the return to work process is often inconsistent and depends on each line manager.  Absence management policies are therefore not enforced equally within an organisation.

Activ Absence has a return to work process automatically built in.  The software will automatically invite staff to complete an online self-declaration return to work form.  The form will certify the reason for sickness absence.  The system is also able to store GP ‘Fit for Work’ notes.

The completed return to work form is forwarded to a manager for a sickness absence review (HR configures who this should be).  The manager will also see the employee’s sickness absence history and any sickness patterns or trends.

On reviewing the form, the Manager will usually conduct a return to work interview.  The absence record is stored by the system and made available in future reviews.

Return to work process is streamlined
Bradford factor calculator

Absenteeism is deterred by showing employees their Bradford Factor Score

Activ Absence shows HR, line managers and importantly the employee, their automatically calculated Bradford Factor score.  Short term sickness absence is visible to everyone, which means absenteeism is deterred.

HR are also able to set trigger point alerts so that if a Bradford Factor score reaches a certain level, the right people are notified.  This means that many absenteeism issues are nipped in the bud and dealt with at line manager level, rather than escalated to HR.

Easier for HR to Manage Long Term Sickness Absence

If an employee is on long term sick, good absence management software will automatically remind HR when GP ‘fit for work’ forms expire.  You can then prompt staff for an update, automatically relieving the admin burden associated with managing long term sickness.

HR can also set trigger points for when to use the Government’s fit for work service, or for a referral to occupational health.

Finally the system can place regular reminders to maintain contact with employees who are on long term sick, helping them to ‘stay in the loop’ with what is happening, reducing isolation and making it easier for HR to plan a phased return to work.

managing sickness absence goals
absence management reports

Powerful Reports keep HR in control

It isn’t only sickness absence that sees people taking time off from work.

There are other types of leave too, such as compassionate leave, unpaid extra holiday, parental leave, study leave, medical leave.  Some organisations have their own leave types.

Activ Absence management software enables HR to report on all types of absence.  Both absence and staff holiday reports can be scheduled to be run automatically at set intervals, and as reports are accessed online via a web browser, HR can check in anytime, anywhere.

As for sickness absence, Activ’s absence management tools are unrivalled in their ability to give HR detailed reports on sickness absence patterns and trends, such as ‘Day 1 Absence Reporting’ and being able to tell you, categorically, the cost of absence in your organisation.  In a nutshell, who’s off, where, when and why, and how much it costs.

Absence Management Software enables data driven decisions

In businesses without any absence management software, attempts to improve staff wellbeing are often random and ineffective.

Powerful absence reports in the Activ Absence system enable HR to take a data-driven approach to assigning their wellness budgets, ensuring that any spend has the highest impact.  The power of absence management data is huge and can make savings and efficiencies across the business, by helping HR make informed decisions.

Lastly, staff holiday reports and trigger points help HR prevent a build up annual leave – meaning that the ‘end of year’ doesn’t see everyone taking staff holiday at the same time.

staff holiday reports for HR managers

Reasons to Choose Activ Absence Management Software

Customers using Activ Absence tell us they see a reduction in sickness absence of 20-30%, and they also tell us that long term sickness is easier to manage.

However, as well as being the market leader, Activ Absence is the most versatile online absence management software.  Users already enjoy the absence management and staff holiday planning features, but we also offer other online HR modules that expand the software’s capabilities.

Other software modules include:

  • HR document management
  • Software to manage Performance Appraisals
  • Software for Training Records
  • An Online Staff Handbook system

I already have an HR system, I just want more absence management features!

If you’d rather just use the HR tools you use already, Activ Absence can be configured to work with them.

Our existing customers use our absence management system alongside Sage, SIMS, SAP, I-Trent, Peoplesoft, Ceridian, Oracle, ADP,  and more.

For clients on ERP packages like SAP, Activ Absenceis often significantly cheaper than purchasing the relevant module and delivers a fantastic solution.

Bespoke and Tailored HR Solutions

For businesses with bespoke needs, we are ISO 27001 accredited, and have a team of security cleared developers who regularly work on government projects.

Our software developers are are equipped to customise or build specific functions to meet your needs.  Activ Absence really is the most flexible absence management solution on the market.

HR software can be complicated – we keep things simple:


Activ Absence - as simple as a cup of coffee

Nobody likes hidden surprises or complex agreements.  Our online absence management software offers transparent pricing and includes full support from our knowledgeable UK-based team.

The software costs less than buying each of your staff one cup of coffee a month.  Click here to get a quote

Absence Management Training & Support Included

We include full training for system administrators, as well as ongoing UK-based support via telephone and email.

The Activ Absence support team regularly receive praise from our customers.

Administrators receive initial training and employees find the online staff holiday planner intuitive and simple to use.

Easily engage your staff

Staff love Activ Absence.

Activ Absence management software is a big hit with employees.

They love the ability to plan annual leave online. using their smartphones (even in the travel agents!).

They can also self serve a lot of annual leave queries, such as ‘how much annual leave do I have left’, and ‘what is my bradford factor score’.

The online system engages employees and they feel empowered.

Online absence management tools empower line managers

Line managers are crucial players in managing absence.

Activ Absence empowers line managers by giving them staff holiday planning information for their team.  They can also tackle first line staff sickness absence issues without the need to call HR.

Managers can easily see who’s off,  when – online, any time, on any device.

Online absence management tools that benefit the Business

Activ Absence management tools give businesses crucial HR data at their fingertips.  This helps identify the causes, effects, cost and productivity implications of staff sickness absence.

Staff holiday planning is streamlined, administration time is drastically reduced and your HR sickness absence policies are deployed consistently throughout your organisation.

Your valuable HR people spend time nurturing talent, not filling in Excel staff holiday spreadsheets or dealing with minor staff holiday planning queries.

Why clients love Activ Absence Management Tools:

Trusted by Thousands of Users Worldwide

We launched our first version of Activ Absence in 2006, and most of our original users are still using our market leading absence management software.

With every successive release we continue to work closely with HR consultants, employment lawyers and absence management specialists to make sure it continues to be the best in its field. We have saved thousands of users worldwide time and money and our prestigious blue chip client list is growing daily.

Set Trigger Alerts

Use powerful trigger points to automate absence management.  Once a pattern of absence triggers an alert, whether a holiday pattern or sickness absence, the leave and absence management software automatically notifies the relevant managers.

Self-serve staff holiday planner

Staff can use the online staff holiday planner to place annual leave requests.  Annual leave requests are then approved or rejected in one click on any supported device. HR is always in control.

Superior Reporting Tools

Activ absence management software offers a wide choice of ready-to-run HR reports.  They can even be set to run at an agreed reports schedule and automatically mailed to nominated managers and HR.

No installation required!

Activ Absence management software is cloud based so deployment is quick and easy with no downloads, installation or hardware changes – even across multiple global sites. 

Bradford factor calculator

The bradford factor score is shown in the employee dashboard to deter absence.  Trigger alerts can be set to monitor & report on bradford factor scores.

Ongoing technical support

Our online absence management software is simple to use.  Our in-house team provide ongoing support and advice to HR administrators.

Customers using  Activ Absence Management Software include:

Absence Management Software

“Activ Absence management software is easy to use, with helpful support staff.  Really happy with the level of service.”

Borough Council of Wellingborough use Activ Absence Management Software

“Activ Absence management software ticks all the boxes for us and provides an overall picture of all absence. The ability for the system to meet our specific needs makes it even more valuable.”

Charles Stanley use Activ Absence Management Software

“Activ Absence is intuitive for our employees and our HR team have a base to actively monitor absence and the impact on business. The implementation was seamless and the on-going support is first class.

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