absence management software background

Absence Management Software from Activ People HR

Plan staff holiday & manage staff sickness absence

  • Absence Management software with built in Staff Leave Planner
  • Sickness Absence Tracking & Absence Reports
  • Record, manage and reduce employee sickness absence
  • Online staff holiday planning with self-service leave requests

Our customers say:

“Activ Absence management works well for us, track absence & staff leave at a glance”

Online leave planner - book a demoabsence management software - book a demo

staff holiday planner and office leave planner

Online Staff Holiday Planning Software

Activ Absence streamlines staff leave planning

  • Employees & line managers self-service annual leave requests
  • Calculate staff holiday allowances automatically
  • Automatically calculate leave allowances for different Countries
  • Streamline employee holiday planning across multiple sites

Our customers say:

“Employees love using the leave planner to book holiday”

Online leave planner - book a demoabsence management software - book a demo

absence management reports to control absence

Report on who's off, when and why

Unrivalled absence management reports

  • Analyse staff sickness absence with absence reporting tools
  • Absence reports allow HR to analyse absence & control staff leave
  • Distribute absence reports automatically
  • Report by staff group, department, site or throughout the company

Our customers say:

“Absence reports helped our business become more proactive”

Book a demo of Activ Absence reporting toolsFree trial of our absence reports

absence management system

Return to Work after Sickness Absence

Software supports the return to work process

  • Return to work form built in
  • Managers review sickness absence via the system
  • Identify if people are ready to return from sickness absence
  • Identify patterns of staff absence & offer targeted support

Our customers say:

“Long term sickness absence is managed more effectively.”

Book a demo to see how the staff sickness absence software works    Try Activ Absence - employee sickness absence software

activ absence cloud based hr absence software

Cloud Based Software-as-a-Service (SaaS)

Cloud based HR software offers security & flexibility

  • Accessible from a web browser on any device
  • Supplied on a SaaS contract – no installation needed
  • ISO27001 certified supplier – your data is held securely
  • Fully supported by our exceptional support team

Our customers say:

“Activ’s technical support team are very responsive and always there to help”

Book a demo of our HR Saas Software to manage employee absenceTry our HR Saas Software to manage employee absence

Absence Management & Leave Planning Software from Activ People HR

Why HR Managers like our leave planning software:

leave planner software

In a busy office, it’s hard to track who’s off using manual ‘free’ methods like an Excel holiday spreadsheet, paper forms or a wall-chart office holiday planner. As work becomes more diverse, with flexible workers and remote working, visibility is vital.  Free leave planner systems come with a hidden cost – the HR Manager’s Time.

Activ Absence is cost software that helps HR & Line Managers plan staff holiday and control the cost of sickness absence.

Leave planning online is easier and more efficient:

Annual leave calculator does the hard work for you

No need to spend hours calculating individual annual leave allowances, Activ Absence calculates them automatically.

Staff use the leave planner to self-service annual leave queries online

No more HR interruptions – staff place annual leave requests using the online leave planner.

Employees see their remaining annual leave allowance and place requests from within the software.  They also see who’s off already in their immediate team.  This encourages sensible annual leave requests, so staff don’t all request annual leave at the same time.

Easy leave planning decisions for line managers

Line managers/HR see annual leave information for their team along with the annual leave request.  This enables line managers to accept or reject leave planning requests quickly, with a single click.

HR team control staff leave planning

Activ’s absence management system enables HR to automatically restrict leave requests during busy periods.  HR can also set minimum staff holiday cover levels using trigger points.

Staff holiday planning is effortlessly kept on track – and HR can access real time leave planning reports instantly.

Why HR Managers like our absence management tools:

absence management tools

Absence monitoring software enables HR to get an accurate picture of staff leave within your organisation, and helps establish your absence management strategy.

Providing reports on sickness absence trends and day 1 absence reports help HR tackle absenteeism and presenteeism by identifying staff who need support.

Online absence management software also improves staff engagement.


How Activ Absence management software helps you manage staff sickness

When staff phone in sick, managers record the employee as absent.  (For long term sickness absence, HR can set a trigger point for when to use the new ‘Fit for Work’ scheme to refer an employee for assessment.)

When an absent employee returns to work, they are automatically prompted to complete an online back to work interview form.   Employees then self-certify sickness absence online and the absence management system also stores GP ‘Fit for Work’ notes electronically.

Completed return to work interview forms are forwarded to the line manager for review and a formal return to work interview.

The interviewer sees the employee’s sickness history, bradford factor score and relevant sickness absence trends, identifying if further support (or disciplinary action) is appropriate.

Early absence management support increases the chances of a positive outcome for both employer and employee and if mental illness or long term sickness absence is expected, HR can consider a referral to occupational health.  Absenteeism issues can also be tackled at this stage.

Bradford factor calculator

Using the Bradford Factor Score to tackle absenteeism

Showing employees their Bradford Factor score helps tackle absenteeism.

The system supports this by monitoring absence trends automatically with trigger points.  If a Bradford Factor score reaches the trigger level set by HR, the right people are notified.

This allows line managers to tackle absenteeism, reducing reliance on HR for absence management information.  HR retain overall absence control but are not required to manage every part of the absence monitoring process.

Helping HR Manage Long Term Sickness Absence

If an employee is on long term sickness absence, the absence management software tools automatically remind HR when GP ‘fit for work’ forms expire.

HR can also set trigger points for when to use the Government’s fit for work service, or when to refer to your occupational health provider.    (Our occupational health partner also offers a discount to users of Activ People HR software.)

The absence management system can be configured to maintain contact with employees on long term sickness absence, reducing isolation.

When employees are ready to return to work, trigger points and reminders can be set to help HR maintain ongoing employee support.

The power of absence management reports:

annual leave calculator and absence management reports

Absence Management Reports keep HR in control of absence


The annual leave calculator and sickness absence management tools are useful – but what about other types of absence?  Activ Absence also tracks and reports on:

  • compassionate leave
  • unpaid extra holiday
  • parental leave
  • home working
  • remote workers
  • study leave
  • medical leave

If you don’t see the leave type you need, Activ Absence also allows you to create absence types.

Activ Absence delivers real-time absence tracking for all types of leave.  Absence management reports can be scheduled to be run automatically and emailed at set intervals, although absence reports can also be run on demand.


Absence management reports help HR make data driven decisions

The Activ Absence system enables HR to take a data-driven approach when assigning wellness budgets. The power of absence management data is huge and can make savings across the business.

Sickness absence trends, such as ‘Day 1 Absence Reporting’ give HR the data they need to reduce sickness.

Data will tell you, categorically, who’s off, where, when and why, and how much all types of absence are costing your organisation

Absence management software helps businesses target funds to those initiatives that will derive the biggest reduction in staff sickness absence – data driven decisions are more effective than a ‘hunch’.

HR decisions are more informed and budgets are channelled into effective solutions.

Users of Activ Absence Management Software say:

Absence Management Software

“Activ Absence management software is easy to use, with helpful support staff.  Really happy with the level of service.”

Borough Council of Wellingborough use Activ Absence Management Software

“Activ Absence management software ticks all the boxes for us and provides an overall picture of all absence. The ability for the system to meet our specific needs makes it even more valuable.”

Charles Stanley use Activ Absence Management Software

“Activ Absence is intuitive for our employees and our HR team have a base to actively monitor absence and the impact on business. The implementation was seamless and the on-going support is first class.

Activ Absence Management Tools for HR:

Set Trigger Alerts

Trigger points can be configured to suit your HR policies.

Set triggers for:

  • Staff sickness absence
  • Bradford Factor
  • Staff Holiday Planning

Self-serve staff leave planner

  • Annual leave calculator
  • Self service leave enquiries
  • Online leave planner
  • Approve/reject leave with one click
  • Holiday system gives HR control

Powerful Absence Reports

  • Run powerful absence reports
  • Report on annual leave
  • Sickness trends analysis
  • Tackle absenteeism

No installation required!

  • Cloud based HR software
  • supplied on a SaaS contract  
  • No software downloads, works on web browser
  • No installation or hardware changes

Bradford factor calculator

  • Inform staff about Bradford Factor
  • Set Bradford Factor Trigger Points
  • Run Bradford Factor Reports
  • Line manager can see Bradford Scores

Ongoing technical support

  • Industry leading technical support
  • UK based Support team
  • Administrator training included
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