absence management software background

Absence Management Software from Activ People HR

Software to plan staff holiday & manage sickness absence

  • Online Self Service Staff Leave Planner
  • Online Sickness Absence Tracking & Staff Absence Reports
  • Manage any type of leave or absence
  • Part of the Activ People Cloud Based HR System

Our customers say:

“Love the system and would be lost without it!” 

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staff holiday planner and office leave planner

Staff Holiday Planning costs more than you think

Activ Absence streamlines your staff holiday planning

  • Employees can self-service their own annual leave requests
  • Calculate staff holiday allowances automatically
  • Manage different public holidays for different Countries
  • One click annual leave approval for line managers and HR

Our customers say:

“We love the self-service element for employees.”

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absence management reports to control absence

Report on who's off, when and why

Powerful absence reports keep HR in control

  • Analyse sickness absence with absence reporting tools
  • Control & plan staff holiday with annual leave reports
  • Reports can be set to run and distribute automatically
  • Report by staff group, department, site or throughout the company

Our customers say:

“We run 2 sites and couldn’t envisage life without it!”

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absence management system

Manages Staff Return to Work after Sickness Absence

Return to work process is streamlined

  • Return to work form built in
  • Managers review sickness absence via the system
  • Identify if people are ready to return from sickness absence
  • Identify patterns of staff absence & offer targeted support

Our customers say:

“It’s great to be able to identify staff in need of support more easily.”

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activ absence cloud based hr absence software

Cloud Based Software-as-a-Service

Cloud based HR software offers maximum flexibility

  • Accessible from a web browser on any device
  • Quick to get started, no software to download or install
  • Interfaces with any other HR and Payroll system
  • Fully supported by our exceptional support team

Our customers say:

“Very impressed with the support from the Activ Absence team.”

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Absence Management Software from Activ People HR

Staff Holiday Planning

Activ Absence Customers say:

“The reporting tools make managing absence and performance reviews straightforward.”

A UK supplier of engineering valves for the Petrochemical industry: “We use Activ Absence and Activ Appraisals and love that the modules are simple to use, configurable to our needs and backed up by a helpful support team.  Both HR systems save us time and the reporting features make managing absence and performance reviews straightforward.”  
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“The absence management system fits our needs as a charity”

A leading age support charity told us: “We had been investigating leave management systems for a few months before contacting Codel regarding the Activ Absence system. From that initial contact, the support and service we have received has been second to none! The absence management system fits our needs as a charity based across two sites with most staff working part time hours.  It is easy to use and feedback from both staff and management has been really good, with people commenting on how easy it is to use, especially for staff holiday planning. I would certainly recommend the Activ...
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“People comment on how easy the Activ Absence System is to use”

Age UK Hull told us: “We had been investigating leave management systems for a few months before contacting Codel regarding the Activ Absence system.  From that initial contact, the support and service we have received has been second to none! The system fits our needs as a charity based across two sites with most staff working part time hours.  It is easy to use and feedback from both staff and management has been really good, with people commenting on how easy it is to use.  I would certainly recommend the Activ Absence system to any of my colleagues looking for an absence management...
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“The software is relatively easy to use and users require little assistance.”

A global pharmaceutical and healthcare market research and consulting provider told us: “Activ People HR’s technical support team are very responsive and always there to help and have even made amendments to the software at our request. The software is relatively easy to use and users require little assistance after initial training.  It's also nice to have a possibility of adding more modules to the package.”
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“The cost of the system is minimal in comparison to the savings made in the reduction of sickness”

Homecare Direct told us: “The Activ Absence Management system has helped streamline our absence process and generate meaningful reports. It gives factual information that can be used to manage the workforce more effectively. The cost of the system is minimal in comparison to the savings made in the reduction of sickness absence. It is accessible anywhere and easy to use. I would recommend this to any company looking to improve their levels of absence”  
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“We have had a reduction in the level of staff sickness”

A blue chip Marine Equipment Manufacturer gave us this review: “Before using Activ Absence management software, recording absence was very time consuming and inaccurate due to a delay in recording details. Since using the software in January, we have found that we have had a reduction in the level of sickness.  We also like the fact that we are able to track absenteeism daily and run various absence reports which has helped our business become more proactive.”
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“Activ Absence has transformed the way we manage staff holiday & sickness absence.”

A leading UK schoolwear manufacturer told us: “Activ Absence has transformed the way we manage holiday & sickness absence.  It has freed up my time dramatically and is a very welcome addition to our company.”  
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“Activ Absence has had a positive impact in reducing absence.”

A large school told us: "I have been in post as HR Administrator for just over a year and this has been my first experience of using Activ Absence management software. "I find the system simple to use and highly intuitive. Information is easily accessed and clearly displayed. The absence reports can be customised to deliver management information as and when required and scheduled to run automatically. "I have set up various alerts within Activ Absence which trigger e-mails to me/the HR manager/line manager if certain criterion are met. We use this information to inform positive...
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“Activ Absence has been a good investment.”

A blue chip cargo shipping company told us: “Activ Absence has been a good investment, it’s an easy to use system with reports at your fingertips. Very impressed with the constant support from the Activ Absence team, who are always available to help.”
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“Staff like that they can use the software to request annual leave outside the working day.”

ASM Autos told us: “There are many aspects of the system that I love, from the ease of use, the flexibility, and having everything at my fingertips relating to sickness absence & holiday planning for the large staff that we have. “My staff also appreciate being able to use the leave planner to request annual leave outside the working day.”
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Absence management experts say:

Effective people management policies are needed to promote engagement and attendance and therefore reduce absence.

Absence is a significant drain on British businesses. At a time when companies are striving for growth it is vital they address this cost.

Research increasingly shows that employers who manage attendance save money and improve effectiveness.

Why choose Activ Absence:

The HR Press love Activ Absence

Activ Absence has a great reputation.   We work with some of the UK’s largest businesses across a wide range of sectors.

Our specialist HR knowledge means our directors regularly contribute to the HR press, including HR Grapevine, The HR Director, HR Zone and BDaily, to name a few.  We’ve also sponsored HR News since day one.

Our customers love Activ Absence

Our customers and associates do the talking for us – most of them have seen a 20-30% reduction in sickness absence since using our absence software.  Our self-service leave planner has saved hundreds of hours of HR time, and our first class reporting tools receive rave reviews!   They also praise our in-house support (read our reviews above!).

Natwest Content Live loves Activ Absence

It’s not only customers who love us – Natwest Content Live listed Activ Absence as one of their ‘Top 5 Solutions for the Jobs you hate’. Our leave planner is so much easier to use than staff leave spreadsheets.

HR Partners help us add value

We have large partner network, offering a full range of HR support services to complement our cloud based HR software.

Developed to ISO 27001 standards

Activ Absence management software is part of the Activ People HR Suite, developed by Codel Software, an ethical software company, with ISO 27001 certification.who also undertake bespoke work for blue chip and Government clients.

How can absence management software help HR Managers?

Self service staff holiday planning reduces HR interruptions

For pre-planned staff absences, such as staff holiday and pre-arranged medical and study leave, Activ Absence software does the hard work for you.   It’s like giving HR a much-needed extra pair of hands!

Staff holiday planning interruptions are eliminated.  Instead, staff place their annual leave requests online.  Line managers/HR can accept or reject staff holiday requests with a single click.  Employees can clearly see how much annual leave they have left and who else in their team is off, guiding employees to place sensible annual leave requests.

The trigger points and staff holiday reporting tools keep planning on track.  It streamlines  staff holiday planning, helps prevent staff shortages and reduces the chances of everyone requesting annual leave at the same time.

staff holiday planning interruptions
online staff holiday planning improves engagement

Activ Absence management software helps improve employee engagement

Everyone is trying to improve employee engagement.  The Activ Absence management system gives each employee their own online holiday dashboard that they can access anywhere, anytime.  That means they can plan annual leave and place a leave request, even from the travel agents, with their partner.

When employees log into the system, they see their individual Bradford Factor score.  This visibility of sickness absence helps tackle absenteeism.

The Return to Work Process is Streamlined in line with your absence management polices

When staff have been off sick, their absence in recorded on the system.  The software has a return to work system built in.  

Staff are reminded automatically to complete an online return to work interview form, where employees self-certify the reason for sickness absence.  The system is also able to store GP ‘Fit for Work’ notes.

Once completed, the return to work interview forms are forwarded to a manager for review (HR configures who this should be).  The manager will also see the employee’s sickness absence history and any sickness patterns or trends.

On reviewing the form, the Manager will usually conduct a return to work interview.  The sickness absence record is stored in the absence management system.

Return to work process is streamlined
Bradford factor calculator

Showing employees their Bradford Factor Score helps tackle absenteeism

HR, line managers and importantly the employee can see their Bradford Factor score.  This helps tackle absenteeism.

HR are also able to set trigger point alerts so that if a Bradford Factor score reaches a certain level, the right people are notified.  Absenteeism can be nipped in the bud and dealt with at line manager level, rather than escalated to HR.

Helping HR Manage Long Term Sickness Absence

If an employee is on long term sick, good absence management software will automatically remind HR when GP ‘fit for work’ forms expire.  This relieves the admin burden associated with managing long term sickness.

HR can also set trigger points for when to use the Government’s fit for work service, or for a referral to occupational health.  We even have an occupational health partner who offers a discount to Activ Absence customers.

Finally the absence management system can be configured to help maintain contact with employees who are on long term sick, helping them to ‘stay in the loop’ with what is happening, reducing isolation and making it easier for HR to plan their phased return to work.

managing sickness absence goals
absence management reports

Powerful Absence Management Reports keep HR in control

It isn’t only sickness absence and staff holiday that needs to be managed.

There are other types of leave too, such as compassionate leave, unpaid extra holiday, parental leave, study leave, medical leave.  Some organisations have their own leave types.

Activ Absence enables HR to report and track all types of leave online.  Leave management reports can be scheduled to be run automatically and emailed at set intervals, or accessed online via a web browser.

As for sickness absence reports, Activ’s absence management tools give HR detailed reports on sickness absence trends, such as ‘Day 1 Absence Reporting’ and being able to tell you, categorically, the cost of sickness absence in your organisation.  In a nutshell, who’s off, where, when and why, and how much it costs.

Absence Management Reports enables data driven decisions

Initiatives to improve staff wellbeing and reduce staff sickness are often random and based on a general approach.

Powerful absence reports in the Activ Absence system enables HR to take a data-driven approach when assigning wellness budgets. The power of absence management data is huge and can make savings across the business, helping HR make informed decisions to reduce staff sickness.

Lastly, staff holiday reports and trigger points help HR prevent a build up of annual leave – meaning that the ‘end of year’ doesn’t see everyone taking staff holiday at the same time.

staff holiday reports for HR managers

Developed by Codel Software – an ISO27001 Certified Developer

Codel Software are an ethical, respected software company, with ISO 27001 certification.  We have spent more than ten years working with HR people, delivering good service and supporting the HR community we serve.

We launched our first version of Activ Absence in 2006, and most of our original users are still using our market leading absence management software.

With every successive release we continue to work closely with HR consultants, employment lawyers and absence management specialists to make sure it continues to be the best in its field. We have saved thousands of users worldwide time and money and our prestigious blue chip client list is growing daily.

Choose Activ Absence and you’ll also be in good company, as we work with some of the UK’s best known business brands across a wide range of sectors – and our HR knowledge means our directors comments regularly feature in prestigious publications like HR Grapevine, The HR Director, HR Zone and Business Daily, to name a few.  We’ve also sponsored HR News since day one.

It’s not only customers who love us – Natwest Content Live listed Activ Absence as one of their ‘Top 5 Solutions for the Jobs you hate’

We also have our own absence management partner network, offering a full range of HR support services, as well as being part of Activ People HR, enabling us to offer a wide range of HR modules to support the HR function (and we also undertake bespoke work for blue chip and Government clients).

Activ Absence Management Tools for HR:

Set Trigger Alerts

Trigger points can be configured to suit your HR policies.  Set triggers for:

  • Sickness absence
  • Bradford Factor
  • Leave Planning
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Self-serve staff leave planner

  • Annual leave calculator
  • Self service leave enquiries
  • Place requests using online leave planner
  • Approve/reject with one click
  • More control for HR

Powerful Reporting Tools

Run powerful absence management reports on any type of leave.  Analyse sickness absence & monitor bradford factor scores.

No installation required!

Cloud based HR software, supplied on a SaaS contract.  No software downloads, installation or hardware changes needed

Bradford factor calculator

The bradford factor score is shown in the employee dashboard to deter absence.  HR can report & set triggers on bradford factor scores.

Ongoing technical support

Our industry leading in-house support team offer ongoing support and advice to HR administrators.

Customers using  Activ Absence Management Software include:

Absence Management Software

“Activ Absence management software is easy to use, with helpful support staff.  Really happy with the level of service.”

Borough Council of Wellingborough use Activ Absence Management Software

“Activ Absence management software ticks all the boxes for us and provides an overall picture of all absence. The ability for the system to meet our specific needs makes it even more valuable.”

Charles Stanley use Activ Absence Management Software

“Activ Absence is intuitive for our employees and our HR team have a base to actively monitor absence and the impact on business. The implementation was seamless and the on-going support is first class.

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