absence management software background

The Smart Way to Manage Staff Absence

HR software that works smarter, not harder


  • Easy to use Online Staff Holiday Planner
  • Standalone Sickness Absence Management System
  • Can be upgraded to a Cloud Based Full HR System
  • Self-service dashboard improves employee engagement

“Love the system and would be lost without it!” 

activ absence cloud based hr absence software

Cloud Based Software-as-a-Service

Cloud based HR software offers maximum flexibility


  • Accessible from a web browser on any device
  • Quick to get started, no software to download or install
  • Interfaces with any other HR and Payroll system
  • Administrator training and ongoing support included

“The cost is minimal in comparison to the savings made.”

staff holiday planner and office leave planner

Global Staff Holiday Planner

Manage staff holiday & absence across global sites


  • Calculate different staff holiday allowances for each country
  • Plan annual leave & manage global bank holidays
  • Manage flexible workers, whether UK based or Overseas
  • Prevent annual leave clashes with our powerful monitoring tools

“Accessible anywhere and easy to use.”

absence management reports to control absence

Report on who's off, when and why

Powerful reporting – one mouse click


  • Monitor bradford factor scores & analyse sickness absence trends
  • Pro-actively manage staff holiday with our leave planner reports
  • Design your own absence and holiday reports
  • Report by staff group, department or business

“We run 2 sites and couldn’t envisage life without it!”

absence management system

Managing Staff Absence - Return to Work

Return to work process is important


  • Apply sickness absence policies consistently to all staff
  • Identify if people are ready to return to work
  • Identify patterns of staff absence & offer targeted support
  • We can customise forms to suit your needs – free!

… it’s vital when managing staff absence

leave planning software

Cloud based HR System

Upgrade to a Cloud Based full HR System  


    • Manage & distribute staff policies & documents
    • Monitor and store confidential documents such as passports and driving licences
    • Manage and monitor performance appraisals and record staff meetings
    • The whole system can be tailored to meet your exact requirements

“The ability to upgrade makes it even more valuable.”


Absence Management Software

Spreadsheets make it harder Online Absence software saves time and money and eliminates staff holiday clashes

Absence management tools to reduce absenteeism in your organisation by 20-30%

Standalone or part of the Activ People cloud based HR system – it grows when you do!

One-click absence reports on any device (PC, Phone or Tablet)

Why businesses need an absence management plan:


Average sick days each

Cost per year in £

How much does staff absence cost you?

Find out

Effective people management policies are needed to promote engagement and attendance and therefore reduce absence.

Absence is a significant drain on British businesses. At a time when companies are striving for growth it is vital they address this cost.

Research increasingly shows that employers who manage attendance save money and improve effectiveness.

Activ Absence Management Software:

Activ Absence is our market leading, cloud based absence management software solution, and the most versatile application in it’s class.

You can use it on your phone, tablet or pc to manage staff holiday planning, tackle sickness absence and manage your team.

Activ Absence is part of the Activ People HR system – you may only need an absence management solution now, but it can grow into a full cloud based HR system.  Just add the extra features you need, when you need them.

However, if you’d rather enhance your existing systems, Activ Absence can be configured to talk to them instead (many of our clients run Sage, SAP, Peoplesoft, Ceridian etc.) and just use our absence management tools to improve the functionality.

Tackling Absence Management Challenges


Staff sickness absence costs UK businesses up to £29 billion per year.

Absence management is one of the top challenges for UK businesses in order to compete in a global market.  Absence management software can play a vital role in helping you develop a strategy to reduce absence by giving you improved reporting and better control of the cost of absence.

Activ Absence offers an absence management software solution that works worldwide, whether you have 6 staff or 6000 and it usually pays for itself.

Users report  20-30% less sickness absence, reduced administration and major cost savings.  Powerful reports enable managers to respond quickly and supportively when staff health issues arise.

The improved sickness absence reports will also help you target your staff wellness initiatives, so when you plan a wellness strategy, you will know the measures most likely to make a direct impact on sickness absence.

Tackling Staff Holiday Planning

Activ Absence takes care of staff holiday planning – so spreadsheets, paper forms and staff leave clashes are a thing of the past!

Staff will see who’s off already when requesting annual leave via the online staff holiday planner, and will know whether or not their leave request is likely to be approved.

Line managers and HR managers will see pre-agreed annual leave for other staff, so will have the information they need to approve or reject multiple leave requests with a single click.

The system can also be configured to prevent job role clashes even where people work in different departments, (e.g. first aider, fork lift truck drivers) so you can ensure key skills are available.

Self service staff holiday planning means that the old paper forms and spreadsheets, (along with the HR interruptions that accompany them), are eliminated altogether.

Track, manage and plan other leave types

There are lots of leave types in a modern organisation – not just annual leave.  Activ Absence offers a complete online absence management system that allows you to record and track ANY type of leave, both planned leave and unplanned leave.

Here’s just some of the leave types our users keep track of with Activ Absence:

  • Maternity Leave
  • Disability Leave (which
  • Paternity Leave
  • Bereavement Leave
  • Shared Parental Leave
  • Study Leave
  • Unpaid leave
  • Duvet Days
  • Planned and Unplanned Medical Leave
  • Leave earned through overtime and time off in Lieu

You also have the ability to configure your own leave types, so the software can manage your people the way you do.

We like to keep things simple:


Absence Management saves you money

Nobody likes hidden surprises or complex agreements.  Our absence management software offers transparent pricing and includes full support from our knowledgeable UK-based team.

Our industry leading absence management tool will saves time and money and costs less than buying each of your staff one cup of coffee a month.


Simple, online Absence Management

Activ Absence is simple and intuitive to use.  We include training for your administration team.   There is no need to change your existing hardware or software, and you can be up and running within days, even across global sites.

Easily engage your staff

Activ Absence is very easy for both staff and administrators to use.

Staff love using the electronic staff holiday planner on a wide range of devices and the built-in bradford factor score offers a visible deterrent against absenteeism.

Absence management for line managers

Line managers are crucial players in tackling a high absence rate, but traditionally don’t have the absence management data to tackle problems directly.

Activ Absence empowers line managers by giving them information to plan staff holiday within their team and manage staff sickness absence – without the need to call HR.

Managers can easily see who’s off and who is planning to be off and when – any time, on any device.

Absence management benefits for Business

Activ Absence management tools give businesses the information they need to tackle the causes, effects, cost and productivity implications of staff sickness absence.  This saves time and money and ensures spending on wellness initiatives is well targeted.

Staff holiday planning is streamlined, administration time is drastically reduced and your sickness absence process is consistent throughout your organisation.

Lastly, your valuable HR people spend time nurturing talent, not tackling admin.

Our customers love using Activ Absence:

Trusted by Thousands of Users Worldwide

We launched our first version of Activ Absence in 2006, and most of our original users are still using our market leading absence management software.

With every successive release we continue to work closely with HR consultants, employment lawyers and absence management specialists to make sure it continues to be the best in its field. We have saved thousands of users worldwide time and money and our prestigious blue chip client list is growing daily.

Set Trigger Alerts

Trigger point email alerts take the hard work out of absence management.  Once a criteria is triggered, the system notifies the relevant people.

Self-serve staff holiday planner

Staff request annual leave via the online staff holiday planner, anytime, anywhere.  Requests can be approved or rejected in one click on any supported device, via a one or two stage approval process that you control.

Superior Reporting Tools

Our absence management software offers a wide choice of ready-to-run real-time graphical reports that can be run in real time with one click, or automatically mailed to nominated managers and HR.

No installation required!

Activ Absence management software is cloud based so deployment is quick and easy with no downloads, installation or hardware changes – even across multiple global sites. 

Bradford factor calculator

The bradford factor score can be shown in the employee dashboard to deter absence.  Trigger alerts can be set to monitor absence thresholds and bradford factor score.

Ongoing technical support

Our absence management software is simple to use, and our helpful UK based team provide ongoing support and advice.

What do our Customers Say:

Absence Management Software

“Easy to use, helpful support staff, really happy with the level of service.”

Borough Council of Wellingborough use Activ Absence Management Software

“Activ Absence management software ticks all the boxes for us and provides an overall picture of all absence. The ability for the system to meet our specific needs makes it even more valuable.”

Charles Stanley use Activ Absence Management Software

“Activ Absence is intuitive for our employees and our HR team have a base to actively monitor absence and the impact on business. The implementation was seamless and the on-going support is first class.