Activ Absence Management Software

Plan staff holiday & manage staff sickness absence

  • Absence Management Software & Staff Leave Planner
  • Sickness Absence Analysis & Powerful Reporting Tools
  • Online staff holiday planning with self-service leave requests

No more telephone calls about annual leave

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Absence Management Software for HR Professionals

Powerful online leave planner makes staff holiday planning simple

leave planner software

In a modern business, HR is called upon to manage multiple professions working different shift patterns, home-based workers, multiple locations and sometimes even international staff.

It’s hard to track who’s off using spreadsheets, paper forms or a wall-chart office holiday planner.  They result in unncessary staff holiday administration – which saps a skilled HR professional’s time.  You need to know who’s off, when.

Activ Absence is an online, cloud based leave planner specifically designed for HR professionals.

It makes it easy for HR & Line Managers to plan staff holiday and maintain minimum cover levels.

Leave planning online is easier and more efficient.

Time Saving Leave Planner tools for HR Professionals



Annual leave calculator does the hard work for you

No need to spend hours calculating individual annual leave allowances, Activ Absence calculates them automatically.


Staff use the leave planner to self-service annual leave queries online

No more HR interruptions – staff place annual leave requests using the online leave planner.

Employees see their remaining annual leave allowance and place requests from within the software.  They also see who’s off already in their immediate team.  This encourages sensible annual leave requests, so staff don’t all request annual leave at the same time.


No more messy end of year reports

The end of your annual leave year is handled with the press of a button and the new leave year will start with your carry-over policies already in place.  Staff will start the new leave year with the right allowances automatically in place


Easy leave planning decisions for line managers

Line managers/HR see annual leave information for their team along with the annual leave request.  This enables line managers to accept or reject leave planning requests quickly, with a single click.

HR team remain in control of staff leave planning

Activ’s absence management system enables HR to automatically restrict leave requests during busy periods.  HR can also set minimum staff holiday cover levels using trigger points.


Staff holiday planning is effortlessly kept on track – and HR can access real time leave planning reports instantly.

Absence management software tools make it easy to track sickness absence:

absence management tools

Businesses are increasingly looking at reducing the cost of staff sickness absence – even though many cannot accurate gauge the cost of sickness absence in their business.  In an increasingly litigious society, HR Professionals need to manage sickness absence effectively and fairly.

Activ Absence works in line with your absence management policies to monitor, record and report on sickness absence – and any other type of leave in your business.  This gives HR professionals the tools they need to tackle both absenteeism and presenteeism – and identify staff who need specialist support.


  • Configurable trigger points allow HR to track sickness absence
  • Works with the new ‘Fit for Work’ scheme
  • Built in Return to Work process with Self-Certification Form
  • Stores GP ‘Fit for Work notes’ electronically
  • Record Return to Work interviews
  • Built in Bradford Factor

As part of Activ People HR, HR professionals using Activ Absence will also benefit from generous discounts and special offers from our Occupational Health & Legal Services partners.

Powerful absence management reports keep your business in control:

annual leave calculator and absence management reports

The Activ Absence Management system offers market leading absence reporting tools.

Staff absence reports include:


  • Day 1 Absence Trends (who’s off on Mondays and Fridays?)
  • Bradford Factor Analysis
  • Comprehensive Absence Analysis
  • Absence by reason
  • Absence by Department, Team or Company
  • Time off in Lieu Balance
  • Cover Levels
  • Staff Leave left to take
  • Cumulative leave report

Absence management reports enable HR to take a data-driven approach when assigning wellness budgets.

HR decisions are more informed and budgets are channelled into effective solutions that really impact the business.

Users of Activ Absence Management Software say:

Absence Management Software

“Activ Absence management software is easy to use, with helpful support staff.  Really happy with the level of service.”

Borough Council of Wellingborough use Activ Absence Management Software

“Activ Absence management software ticks all the boxes for us and provides an overall picture of all absence. The ability for the system to meet our specific needs makes it even more valuable.”

Charles Stanley use Activ Absence Management Software

“Activ Absence is intuitive for our employees and our HR team have a base to actively monitor absence and the impact on business. The implementation was seamless and the on-going support is first class.

Wilkes Green Cottage use Absence Management Software

“Activ Absence has really helped the school reduce the staff sickness level. Staff can monitor how many days they have been absent and can book their appointments and get them approved without struggling to find a time to see the headteacher.”

St Edmunds College use Activ Absence Management Software

“Activ Absence was the only absence management system which ticked all of our boxes and we are very happy.  The support is fantastic”


Age Uk Hull use Activ Absence Management Software

“The system fits our needs as a charity based across two sites with most staff working part time hours.  Feedback from both staff and management has been really good, with people commenting on how easy it is to use.”

Making absence management easier for HR professionals:

Set Trigger Alerts

Trigger points can be configured to suit your HR policies.

Set triggers for:

  • Staff sickness absence
  • Bradford Factor
  • Staff Holiday Planning

Self-serve staff leave planner

  • Annual leave calculator
  • Self service leave enquiries
  • Online leave planner
  • Approve/reject leave with one click
  • Holiday system gives HR control

Powerful Absence Reports

  • Run powerful absence reports
  • Report on annual leave
  • Sickness trends analysis
  • Tackle absenteeism

No installation required!

  • Cloud based HR software
  • Supplied on a SaaS contract  
  • Works on any device via web browser
  • No installation or hardware changes

Bradford factor calculator

  • Inform staff about Bradford Factor
  • Set Bradford Factor Trigger Points
  • Run Bradford Factor Reports
  • Line manager can see Bradford Scores

Ongoing technical support

  • Industry leading technical support
  • UK based Support team
  • Administrator training included
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